37th and Gage Topeka Kansas: 06/09/26

Gage @ 37th

REQUEST FOR PROPOSALS (RFP) Zero/Low-Maintenance Right-of-Way (ROW) Parkway Improvements SW 37th Street & Gage Boulevard Area, Topeka, KS

Issued by: Henry McClure, MCRE, LLC Date: 6 / 9 / 2026 Proposal Due Date: ASAP Contact: Henry McClure | Phone: 785-383-9994 | Email:  mcre13@gmail.com

1. Project Overview

 MCRE, LLC seeks qualified landscaping and hardscaping contractors to submit proposals for improving the public right-of-way (ROW) parkway area along the subject property at/near SW 37th Street and Gage Boulevard, Topeka, Kansas. The goal is to finish the area from the back of the curb to the property line with durable, zero or low-maintenance treatments that comply with City of Topeka standards.

 Key objectives:

Minimize or eliminate ongoing mowing, weeding, irrigation, and other maintenance.
Ensure proper drainage, safety, sight lines, and no obstructions.
Obtain necessary Public Works permits (if required) and meet all TMC requirements for street parkings/ROW landscaping.

Estimated Area: [Insert sq ft or dimensions, e.g., "approximately X linear feet along the frontage, Y feet deep from back of curb to property line"]. Typical residential ROW in Topeka is around 60 ft total width; confirm exact limits with Public Works.

2. Scope of Work

 Contractors must provide turnkey services including:

Site assessment, utility locates (Kansas One Call), grading/drainage corrections, and erosion control.
Design and installation of approved zero/low-maintenance surfaces (e.g., permeable pavers, stabilized decomposed granite, rock mulch/xeriscaping with native drought-tolerant plants/groundcover, or approved hardscape).
All materials, labor, equipment, and restoration.
Coordination with City of Topeka Public Works for any required ROW permits and inspections.
Warranty: Minimum 1-2 years on materials and workmanship, with provisions for City-required restoration if disturbed.
Removal/disposal of existing materials (if applicable) and final cleanup.

Prohibited or Restricted Items (per typical ROW rules):

Non-permeable surfaces causing runoff issues.
Items that obstruct utilities, drainage, sidewalks, or sight triangles.
High-maintenance elements (e.g., extensive turf, unapproved sprinklers extending into ROW).

3. Proposal Requirements

 Submit one (1) digital PDF proposal including:

Company Profile: Experience with municipal/ROW projects, references (especially in Topeka or similar Kansas cities), licenses, insurance, and bonding capacity.
Approach & Design Concepts: 2-3 options with descriptions, materials, estimated lifespan, maintenance needs (target: near-zero), and visuals/renderings. Address drainage, permeability, and durability.
Detailed Cost Breakdown: Lump sum or unit prices, including permits, materials, labor, contingencies. Separate design vs. installation if phased.
Timeline: Project schedule from award to completion.
Compliance Statement: Confirmation of adherence to Topeka Municipal Code (Titles 8, 12, 18), Public Works standards, and any other regulations.
Exceptions/Alternatives: Any proposed deviations with justification.

4. Evaluation Criteria

 Proposals will be evaluated based on:

Compliance with City codes and low-maintenance goals (30%).
Experience, references, and qualifications (25%).
Cost/value (25%).
Design quality, innovation, and timeline (15%).
Overall responsiveness (5%).

5. Timeline

RFP Issued: [Date]
Questions Deadline: [Date]
Proposals Due: [Date, Time] to [email/address]
Contractor Selection: [Date]
Project Completion Target: [Date]

6. Terms & Conditions

The owner reserves the right to reject any or all proposals, waive informalities, or negotiate.
Work must comply with all applicable laws; contractor responsible for permits/insurance.
Payment terms: [e.g., 30% deposit, progress payments, final upon acceptance].
Insurance: General liability, workers' comp, etc., as required.
This is not a contract; award is subject to negotiation of final agreement.

Questions: Direct all inquiries in writing to Henry McClure by [deadline].

 Thank you for your interest. We look forward to your proposals.

 Henry McClure MCRE, LLC

Contact Topeka Public Works/Engineering (or Property Maintenance at 785-368-3161)

Working on it.

Key Concepts for 37th & Gage ROW

Public Right-of-Way (ROW): This is city-controlled land (an easement) typically extending from the street centerline outward, often ~15 feet or so beyond the back of the curb on residential/local streets (exact width varies by street type, plat, or dedication—e.g., ~60 ft total ROW for many residential streets). It includes the roadway, curb, sidewalk (if present), and the "parkway" or "street parking" area between the back of the curb and your property line.
The ground in the ROW is still your property, but the city has rights for public use, utilities, infrastructure, maintenance, and safety. You must keep it clear for access and cannot obstruct it permanently.
Your responsibilities: As the abutting owner, you generally handle surface maintenance (mowing, weeds, debris, landscaping) in the parkway/ROW area in front of your property. The city handles core infrastructure like the curb and (often) sidewalks.

Relevant TMC Sections

TMC Title 12 (Streets, Sidewalks, and Public Property): Covers obstructions, ROW excavation/permits, sidewalks, etc.
- 12.35 Sidewalk Construction and Maintenance: Abutting owners must repair sidewalks. Private walks/structures in street parkings (the area between curb and sidewalk/lot line) must not interfere with utilities, curbs, etc., and require City Engineer approval/supervision.
- 12.35.080 (Cleaning): You cannot let dirt, debris, or erosion make the sidewalk (or implied adjacent areas) unusable.
- 12.30 Right-of-Way Excavation/Permits: Any work disturbing the ROW (digging, installing hardscape, etc.) typically requires a Public Works permit. Property owners have a simplified process vs. utilities, but restoration to city standards is required.
- 12.10 Obstructions and Encroachments: Prohibits unlawful obstructions in public areas.
Property Maintenance (Title 8/IPMC): Property owners must control weeds/grass (>12 inches) in abutting ROW, easements, etc. Violations lead to notices, abatement by the city (with costs billed to you), and possible penalties.
Zoning/Development Code (Title 18): May apply to landscaping standards or setbacks, but ROW treatments are more under Public Works/street rules.

City Facebook/Public Works posts emphasize that landscape areas in the ROW are your maintenance responsibility, and any improvements (e.g., sprinklers, fences, beds extending into ROW) risk removal or non-replacement during city work.

Zero (or Low) Maintenance Options

You can treat the parkway area (back of curb to your property line) with low/zero-maintenance materials, but you'll likely need a Public Works permit for anything beyond basic landscaping (to ensure no interference with utilities, drainage, sight lines, or future city work). Permanent hardscape or heavy materials could be restricted.

Common feasible options (confirm with city for your exact location):

Rock/gravel mulch or xeriscaping: Low maintenance; good drainage. Must not create hazards, block drainage, or require frequent intervention. Often allowed if permeable and stable.
Native/low-water ground cover or hardscape like pavers/permeable surfaces: Subject to approval; must meet engineering standards (e.g., no trip hazards, proper grading).
Avoid: Anything that obstructs (e.g., high walls, non-permeable paving that causes runoff issues), or unpermitted structures. Grass is standard but requires mowing/weed control.

Next steps I recommend:

Contact Topeka Public Works/Engineering (or Property Maintenance at 785-368-3161) for your specific parcel at 37th & Gage—request ROW width, as-built plans, and permit requirements for improvements. They can provide site-specific guidance or a pre-application review.
Apply for any needed ROW permit before work.
Check drainage/erosion rules (common issue in developments like yours) and utility locates (Kansas One Call).
For documents or renderings, they may reference standard details.

If you share more details (e.g., exact address, photos of the area, or what surface you're considering), I can refine this or help draft a query to the city. Always verify directly with them, as enforcement is case-by-case. Let me know how else I can assist!

Re: Henry Duty

God bless you

Joe says to stay under the radar

Henry McClure

Time Kills Deals

785.383.9994

444

From: Office FIT Excavating <office@fitexc.com>
Sent: Tuesday, June 9, 2026 4:46 PM
To: Henry McClure <mcre13@gmail.com>
Cc: jaharrington@topeka.org <jaharrington@topeka.org> <jaharrington@topeka.org>
Subject: Re: Henry Duty

Yes, I have a couple of guys running over with a skid-broom and a couple of shovels to clean it up first thing in the morning.

Kory James

620-757-9357

FIT Excavating Inc

On Tue, Jun 9, 2026 at 4:37 PM Henry McClure <mcre13@gmail.com> wrote:

Kory

Joe is on Henry duty at 37^th and Gage - We were flooded

Confirm we will have the street clean in the morning - please

Start there

H

Henry McClure

Time Kills Deals

785.383.9994

444

Fw: Henry Duty

From: Joseph A. Harrington <jaharrington@topeka.org>
Sent: Tuesday, June 9, 2026 4:37 PM
To: Henry McClure <mcre13@gmail.com>
Subject: Automatic reply: Henry Duty

I am not at work today. I will get back with you tomorrow. Please call if it is a urgent matter.

Henry Duty

Kory

Joe is on Henry duty at 37^th and Gage - We were flooded

Confirm we will have the street clean in the morning - please

Start there

Henry McClure

Time Kills Deals

785.383.9994

444