Gage @ 37th

REQUEST FOR PROPOSALS (RFP) Zero/Low-Maintenance Right-of-Way (ROW) Parkway Improvements SW 37th Street & Gage Boulevard Area, Topeka, KS

Issued by: Henry McClure, MCRE, LLC Date: 6 / 9 / 2026 Proposal Due Date: ASAP Contact: Henry McClure | Phone: 785-383-9994 | Email: mcre13@gmail.com

1. Project Overview

MCRE, LLC seeks qualified landscaping and hardscaping contractors to submit proposals for improving the public right-of-way (ROW) parkway area along the subject property at/near SW 37th Street and Gage Boulevard, Topeka, Kansas. The goal is to finish the area from the back of the curb to the property line with durable, zero or low-maintenance treatments that comply with City of Topeka standards.

Key objectives:

• Minimize or eliminate ongoing mowing, weeding, irrigation, and other maintenance.
• Ensure proper drainage, safety, sight lines, and no obstructions.
• Obtain necessary Public Works permits (if required) and meet all TMC requirements for street parkings/ROW landscaping.

Estimated Area: [Insert sq ft or dimensions, e.g., "approximately X linear feet along the frontage, Y feet deep from back of curb to property line"]. Typical residential ROW in Topeka is around 60 ft total width; confirm exact limits with Public Works.

2. Scope of Work

Contractors must provide turnkey services including:

• Site assessment, utility locates (Kansas One Call), grading/drainage corrections, and erosion control.
• Design and installation of approved zero/low-maintenance surfaces (e.g., permeable pavers, stabilized decomposed granite, rock mulch/xeriscaping with native drought-tolerant plants/groundcover, or approved hardscape).
• All materials, labor, equipment, and restoration.
• Coordination with City of Topeka Public Works for any required ROW permits and inspections.
• Warranty: Minimum 1-2 years on materials and workmanship, with provisions for City-required restoration if disturbed.
• Removal/disposal of existing materials (if applicable) and final cleanup.

Prohibited or Restricted Items (per typical ROW rules):

• Non-permeable surfaces causing runoff issues.
• Items that obstruct utilities, drainage, sidewalks, or sight triangles.
• High-maintenance elements (e.g., extensive turf, unapproved sprinklers extending into ROW).

3. Proposal Requirements

Submit one (1) digital PDF proposal including:

• Company Profile: Experience with municipal/ROW projects, references (especially in Topeka or similar Kansas cities), licenses, insurance, and bonding capacity.
• Approach & Design Concepts: 2-3 options with descriptions, materials, estimated lifespan, maintenance needs (target: near-zero), and visuals/renderings. Address drainage, permeability, and durability.
• Detailed Cost Breakdown: Lump sum or unit prices, including permits, materials, labor, contingencies. Separate design vs. installation if phased.
• Timeline: Project schedule from award to completion.
• Compliance Statement: Confirmation of adherence to Topeka Municipal Code (Titles 8, 12, 18), Public Works standards, and any other regulations.
• Exceptions/Alternatives: Any proposed deviations with justification.

4. Evaluation Criteria

Proposals will be evaluated based on:

1. Compliance with City codes and low-maintenance goals (30%).
2. Experience, references, and qualifications (25%).
3. Cost/value (25%).
4. Design quality, innovation, and timeline (15%).
5. Overall responsiveness (5%).

5. Timeline

• RFP Issued: [Date]
• Questions Deadline: [Date]
• Proposals Due: [Date, Time] to [email/address]
• Contractor Selection: [Date]
• Project Completion Target: [Date]

6. Terms & Conditions

• The owner reserves the right to reject any or all proposals, waive informalities, or negotiate.
• Work must comply with all applicable laws; contractor responsible for permits/insurance.
• Payment terms: [e.g., 30% deposit, progress payments, final upon acceptance].
• Insurance: General liability, workers' comp, etc., as required.
• This is not a contract; award is subject to negotiation of final agreement.

Questions: Direct all inquiries in writing to Henry McClure by [deadline].

Thank you for your interest. We look forward to your proposals.

Henry McClure MCRE, LLC